Included revisions in writing, before you start creating.
Graphic designer, illustrator, photographer, architect: extra work often arrives as a “small change”. KYNA writes into the quote what's included, asks for the deposit before you start and turns the rest into a change order.
Graphic designer, illustrator, photographer, videographer, architect, designer, draughtsman, decorator, copywriter.
A sample quote
Brand identity · Peeters · VAT exemption scheme
Under the exemption scheme, the wording “Special exemption scheme for small businesses — VAT not applicable.” is printed on the quote and the invoice.
The VAT that applies to you
KYNA suggests the rate and the wording; you decide line by line. When in doubt, your accountant has the final say.
Small business exemption scheme
Your quotes and invoices have no VAT, with the legal wording. KYNA asks nothing else of you.
Standard VAT registration
21% on your services, and reverse charge for a business in another EU country.
Copyright
If part of the price is a transfer of rights, put it on a separate line; its tax treatment is something to settle with your accountant.
Where the money goes missing
The one revision too many
Two revision rounds included, written in the quote. The third becomes a change order, priced and accepted before you open the file.
Starting without a deposit
Deposit invoice sent in one click when the quote is signed, automatically deducted from the final invoice.
The variation “while you're at it”
Business card, banner, black-and-white version: each variation has its price in your library.
Time saved on your quotes
Estimate: about 30 min per quote in the evening, versus 10 min on site. One evening counts as 2 hours. This figure has not yet been measured with our testers.
Try it on my real quotesKYNA adapts to your trade
- Fixed prices, design hours and variations in the price library.
- Reference photos and notes filed in the project.
- The client accepts quotes and change orders by link, from their phone.
Frequently asked questions
I'm under the VAT exemption scheme. Are my invoices valid?
Yes. KYNA prints the mandatory wording and doesn't calculate VAT. If you go over the threshold, you change the scheme in Settings: the following documents follow.
How do I show the number of revisions?
On a quote line, at €0, with the number of included revision rounds. The client accepts it by signing.
I'm an architect. Does KYNA fit?
For your quotes, change orders, deposit and progress invoices: yes. Planning documents and drawings stay in your usual tools.
Try KYNA on your real quotes.
30-day free trial, no card needed. KYNA opens with the words and examples of your trade.
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